Intermediate Word Processing
Instructor - Mr. Curt Minich

Continuing from Word Processing for Beginners or for those who have mastered its basic skills. Learn many more useful techniques such as how to add clip art and graphics, set customized tabs and margins and use tables, columns, headers, and footers to create professional looking documents. This is not a workshop for beginners.
  1. Review beginner word processing skills:
    1. Open Word from the Start button.
    2. Type your name into a new document and save it with the filename "Exercise 1" (without the quotes) in the folder specified by the instructor. (Look in "Stud1$ on 'Poweredge01" for a folder with your name.)
    3. Change your name to "John Doe", and use the File/Save As… menu command to save a copy of the document as "Exercise 2".
    4. Make your name bold, centered, in Arial Font of size 72 and print the document. Then, use the File/Save As… menu command to save a copy of the document as "Nametag".
    5. Select the version of the document named "Exercise 1" and use the Edit/Copy command to copy your name. Next, use the Edit/Paste command to repetitively paste your name on ten consecutive lines.
    6. Close each file saving it with the proper name. Be sure that you are saving the documents in your network folder.

  2. Adding clip-art
    1. Create a new blank document.
    2. Click the Center tool on the toolbar and select font size 26.
    3. Type the following text:

      4. Surprise 50th Birthday Party
      For John Doe

      Sat. August 26
      8 pm

      360 Evans Ave
      Wyomissing, PA

      RSVP Jane 610-374-4031 (work)
    4. Choose the Insert/Picture/Clip Art... menu command.
    5. Select the Entertainment entry under the Clip Art tab.
    6. Select the picture of a champagne bottle in the upper-right area of the window and click the Insert button to the right.
    7. Choose the Format/Picture... menu command, click the Wrapping tab & choose the None option.
    8. Click the Picture tab and choose the Grayscale under the Color option (below Image Control). Enter 60% for Brightness and 30% for Contrast as well.
    9. Click the OK button to close the Format window.
    10. Click in the middle of the picture and drag your mouse upward, moving the picture over top of the text.
    11. Right-click the picture and choose the option Order/Send Behind Text
    12. Highlight the word RSVP (which should be over the dark area of the bottle), choose the Format/Font menu command, choose White for Color and click the OK button.
    13. Click at the very bottom of your document to see the RSVP change to white.
    14. Close and save the document as "Invitation".
    15. Optional Activity #1: Change the font size, style, and color of other text as desired.
    16. Optional Activity #2: Insert a picture taken from a digital camera.
    17. Optional Activity #3: Copy a picture from the Web and paste it into your invitation.

  3. Setting customized tabs:
    1. Open the file named "Letter to President" that is found in the folder named templates.
    2. Highlight the first three typed lines of the document.
    3. Click at the 3.75" mark on the ruler. (Alternately, choose the Format/Tabs… menu command and type 3.75 in the area marked Tab stop position.)
    4. Press the tab key until the address and date are tabbed to the new tab stop.
    5. Optional Activity #4: Do the same with the closing at the end of the letter.
    6. Optional Activity #5: Delete the Left tab on the line with the date by dragging it off of the ruler. Then, click the tab icon to the left of the ruler until it displays a right tab. Click once at 5.5" on the ruler. Finally, click before the first letter on the line with the data and press the Tab key until the date is right-aligned at 5.5".
    7. Save and close the document in your network folder.

  4. Setting customized margins:
    1. Open the file named "Term Paper" in the template folder. Immediately use the menu command File/Save As… to save it as "Term Paper with margins" to your network folder.
    2. Scroll down the page and notice that the document is only 1 page long.
    3. Choose the menu command File/Page Setup… and change the Top, Bottom, Left, and Right options as desired in order to make the document extend to 2 pages.
    4. Choose the View Header/Footer menu command.
    5. In the Header area type "Komsomol Term Paper"
    6. Scroll to the bottom of the page and click in the Footer area. Click the Insert Page Number tool on the floating toolbar.
    7. Click the Close button on the floating toolbar and notice that the header and footer can no longer be modified. (However, you can modify those sections by choosing the View Header/Footer menu command again.)
    8. If you do not wish to see the header and/or footer on the very first page, choose the File/Page Setup… menu command and click the Layout tab. Click the "Different first page" entry under Headers/Footers.
    9. Optional Activity #6: Use the spell checker under the Tools/Spelling And Grammar… menu command.
    10. Save and close the document in your network folder.

  5. Using tables:
    1. Create a new document.
    2. Type the line of text Picnic Food and then press Enter 3 times.
    3. Choose the Table/Insert Table… menu command.
    4. Choose 3 columns and 10 rows. Then, click the OK button.
    5. Type Name in the first cell, press Tab twice, and then type Food.
    6. Fill in names and covered dishes in the appropriate columns by pressing tab. Do not type any entries into the middle column.
    7. Resize the columns appropriately by clicking & dragging the vertical lines as desired.
    8. Close and save the document as Picnic Food Table.

  6. Using columns
    1. Open the file named "Term Paper" in the template folder. Immediately use the menu command File/Save As... to save it to your network folder as "Term Paper with columns".
    2. Click and drag to select the body of the document but do not select the title.
    3. Choose the Format/Columns… menu command.
    4. Select the Three option in the Presets area and then click the OK button.
    5. Close and save the document.

  7. Optional Exercise - Creating a form letter
    1. Open a new document.
    2. Choose the Tools/Mail Merge… menu option.
    3. Choose the Create/Form Letters… option under the Main document area.
    4. Click the Active Window button.
    5. Click the Get Data/Create Data Source… option under the Data source area.
    6. Click the OK button and save the data source that you are about to create as "Mailing List" in the next window.
    7. Click the Edit Data Source button.
    8. Fill in the appropriate data for one person on your mailing list and then click the Add New button to enter information for more people. When you are finished, click the OK button.
    9. Type "Dear" and then a single space in the blank document window.
    10. Click the Insert Merge Field rectangle on the toolbar above your document window and select the FirstName field.
    11. Press the Enter key two times and type the body of the message Hello, how are you?
    12. Choose the Tools/Mail Merge… menu option again.
    13. Click the Merge rectangle in the bottom portion of the window.
    14. Select the Printer option under the "Merge to:" area.
    15. Click the Merge button.
    16. Click the OK button to print all of the personalized form letters.
    17. Close all open windows indicating Yes if you are asked to save your Mailing List data soruce and save the main document as "Form Letter".

  8. Optional Exercise - Using the Word templates and wizards.
    1. Click the File/New… menu command.
    2. Click any tab other than General.
    3. Double-click a wizard icon and follow the instructions or click on a template icon.