Add a New Record- click the Add New button as shown in the previous steps.

Change an Existing Record-display it in the Data Form dialog box by clicking the appropriate Record button(s) or using the Find button to locate a particular data item

Delete A Record- display it in the Data Form dialog box, and then click the Delete button

Add a Blank Row-Click the Add New A Record button on the Database toolbar to add a blank row, to the bottom of the table then fill in the values.

Delete a Row- click somewhere in the row and then click the Delete Record button on the Database toolbar.

IF field- one form of IF field is: If a condition is true, then perform an action.

If…Then-if Mary is a student, then inform her of the good student discount program for car insurance is a type of if…then

If…Then…Else- if the wheather is sunny, we will go to the beach; else we will go to the movies is a type of If…then…else.

Condition-The phrase that appears after the word If.

Expression- in a condition can be a merge field, a number, a string of characters, or a mathematical formula.

Null-to indicate an empty expression

Field Results- notice that the If field does not display in the document, window; instead, the value of the If is called Field Results

Field Code- the If field is referred to as a field code

Header Row- the first row of the data source.

Data Record- each row below the header row

Data Field- Each column is a data source.

Field Name- In a data source, each data field must be uniquely identified with a name

Block Style- that is, all the paragraphs are left-aligned

Normal Style- is defined as a single-spaced, left aligned paragraphs containing characters in 10-point Times New Roman font.

Merge Fields-to link the data source to the main document, you must insert names called merge fields because they merge,or combine, the main document from the data source, Word surrounds the field name with chevrons

Chevrons- chevrons mark the beginning and ending of field merge. Chevrons are not on the keyboard; therefore, you cannot type them directly into the document.

Insert Merge Field button- they display as a result of inserting a merge field with the Insert Field Merge button on the Mail Merge toolbar.

Comparison Operator-in a condition must be one of six characters := (equal to or matches the text), < > (not equal to or does not match text), < (less than), < = (less than or equal to), > (greater than), > = ( greater than or equal to).